Planning a wedding can be a hectic process and it takes up months of your precious time. It’s a tedious process that only becomes stressful as your wedding date approaches. No anxiety, stress, or crazy schedules should stand in the way of your perfect day. So, hiring a professional wedding planner is a great way to lift a lot of weight off your shoulders.
They are crucial to the process of planning your wedding because of their knowledgeable advice, guidance, and organization. If you plan to hire a wedding planner for your event, it’s very important for you to be aware of their roles and responsibilities well in advance. So, here is an overview of the 10 most important roles of a wedding planner.
Why You Must Choose a Wedding Planner To Cherish the Best Moments of Life!
#1: Plan Your Entire Wedding
A wedding planner must make sure that right from picking the venue and food to managing guests and finances, they are there helping the process feel less overwhelming. They take a look at the entire list of things to accomplish before your wedding date and work on crossing everything off, so you don’t have to!
#2: Design Your Wedding
Oftentimes, when couples think of a “wedding planner,” they immediately think of coordination and logistics. However, once you hire one, their first responsibility is to understand your choices, tastes and preferences. Most wedding planners design services to help couples select decor, rentals, colors, lighting and an overall aesthetic. They take every aspect of a wedding day and make it look and feel how you want it to.
#3: Manage Your Wedding Finances
Wedding planners can help you develop and oversee your entire budget, including unexpected costs. They also keep track of payment due dates, so no deadlines are ever missed. Make sure that you have planned a budget so the wedding planner can stick to it while planning your perfect wedding. Here’s how you can save money for your D-Day and make it a lavish affair.
#4: Scouting for Vendors and Offering Referrals
There are hundreds, or even thousands, of vendor options in a single city. Searching for the perfect vendors and making sure they fall within your budget can be time-consuming. Therefore, it is best to have an expert planner — your wedding planner — handle all of it. Wedding planners always have a long list of vendors, enabling them to take deep dives into the industry, so they can find what you’re looking for. This saves you an enormous amount of money, time, and mental exhaustion.
In addition to this, wedding planners set up appointments and schedule meetings with your chosen vendors, so you don’t have to be exhausted by different calls and coordinations.
#5: Create a Website For Your Wedding
Nowadays, wedding websites are the best route for coordination and smooth planning. Websites allow you to put in your invitations, guest lists, registries, RSVPs, and more. All you need to do is copy and paste the link of your website and share it with your friends and family. Wedding planners are there to take care of the tweaking and editing to ensure it looks, feels, and operates perfectly.
#6: Create And Send off Invitations
Wedding planners take care of all the time-consuming details such as designing the invitation, putting them into envelopes, placing a stamp on all of them and shipping them out to each person on your guest list. They are there to help you decide on colors, designs, calligraphy, and when and where to print them out. E-invites are also an option that many couples are turning to these days, and your coordinator can help with those as well. Whether you decide to use e-invites through emails or boxed invitations, your wedding planner’s got this!
#7: Manage Your Guest Lists and RSVPs
Every couple who’s been through the process of handling guest lists and RSVPs knows how stressful it can be, but with your wedding coordinator’s help, the process becomes easy and relaxed. While helping you sort through your guest list and making sure it’s aligned with your budget, dates, and facilities, wedding planners will also help you keep track of all of the RSVPs. This creates a smooth, hassle-free experience for you.
#8: Guest Co-ordination
Your wedding planner handles all guest-related logistics seamlessly. They send invitations, pick guests up from the airport, drop them off at venues and hotels, and more. This takes a lot of stress off you and your guest’s shoulders. While you enjoy your ceremony, you need not worry about how or when your guests will arrive or depart.
#9: Manage Your Events Flow
Wedding coordinators plan and execute all of your wedding’s many events. From the pre-wedding photoshoot to the ceremony to the reception party, your coordinator’s in charge of making sure each runs smoothly. Your itinerary is outlined weeks in advance according to your needs, and the wedding planner makes sure the DJ, performances, and grand entrances, and exits all happen with a seamless flow. This is important, as it takes the disjointed and crammed feelings out of your wedding day.
#10: Ensure No Moment is Missed
On your wedding day, along with making sure everything runs smoothly, your wedding planner makes sure loved ones and photographers don’t accidentally miss out on special moments. From speeches to cutting the cake to the first dance, they ensure no one misses a thing.
Take Away Thoughts
A wedding planner acts as a safety net on your special day. They handle any and all problems that might occur on your D-Day. You deserve a helping hand and someone with valuable expertise on the happiest day of your life! So, hire a wedding planner right now and focus on how you would make this beautiful moment unforgettable for your better half.